Last updated: September 3, 2026
Version: 1.1
Effective date: August 12th, 2026
Licensor: KleverDeck Inc., registered in Florida, United States, Florida Document No. P26000037848 (“KleverDeck”, “we”, “us”).
“Software” means the KleverDeck desktop application, including its assistant, document indexing, directory synchronization, semantic search, deduplication, workflow automation, operational analytics, compress and extract utility, transcription engine, web enrichment, available integrations with third party software applications, and all related modules, in-product materials, notices, and updates.
“Third-Party Components” means the open-source and third-party software, models, and services bundled with or used by the Software, listed in the Third-Party Software Components Notice that accompanies these Terms.
“Workspace” means a single installed instance of the Software and the data it manages.
“Workspace Owner” means the person or entity that installs and activates the Software and administers the Workspace (the first administrator account and any subsequent administrators).
“Member” means any person invited into a Workspace by the Workspace Owner or its administrators, in any role (Admin, Manager, Member, Guest).
“Output” means any content generated by the Software, including assistant answers, summaries, generated documents and files, dashboards, findings, forecasts and briefs.
“License Key” means the cryptographically signed activation key issued by us that activates the Software on a specific machine, whether issued for a pilot, a free trial, or a paid license.
2.1. By installing, activating, registering an account in, or using the Software, you agree to be bound by these Terms. If you do not agree, do not install or use the Software.
2.2. Acceptance is recorded at account creation (first-run setup and invited registration). The Workspace Owner represents that it has the authority to bind the entity on whose behalf the Software is used.
2.3. If you use the Software on behalf of an employer or other entity, “you” includes that entity, and you represent that you are authorized to accept these Terms on its behalf.
2.4. Eligibility. The Software is not directed to children or minors. You must be at least eighteen (18) years old, or the age of majority in your jurisdiction, to create an account, activate, install, access, or use the Software.
3.1. Subject to these Terms, and — as applicable — your acceptance into the pilot program, your registration for a free trial, or your payment of the applicable fees, and any applicable pilot invitation, order form, or access terms, we grant you a limited, non-exclusive, non-transferable, non-sublicensable license to install and use the Software on the machine(s) authorized by your License Key or access credential during the applicable pilot, trial, or license period, solely for your internal evaluation, testing, business, or personal use.
3.2. The Software is licensed, not sold. We and our licensors retain all rights not expressly granted.
3.3. Except to the extent permitted by mandatory law or by the open-source licenses of the Third-Party Components, you must not: (a) copy, modify, adapt or create derivative works of the Software; (b) reverse engineer, decompile or disassemble the Software; (c) rent, lease, lend, sell, sublicense, distribute or otherwise transfer the Software or the License Key; (d) remove or alter proprietary notices; (e) circumvent, disable or tamper with license enforcement, machine binding or security features; (f) use the Software to develop a competing product.
3.4. License keys and machine binding. License Keys are bound to machine identifiers. You are responsible for keeping License Keys confidential. A limited offline grace period applies before deactivation, and the Software includes clock-tamper protections; attempting to defeat them is a material breach.
3.5. Pilot status. If the Software is provided as part of a pilot, beta, early-access, or evaluation program, it is pre-release software provided for evaluation and validation purposes only. It may contain defects, incomplete features, errors, performance limitations, or security limitations, and is provided without any service-level commitment. The pilot does not guarantee future commercial availability, continued access, feature availability, or production suitability. Additional pilot terms may be presented at onboarding or in a separate pilot invitation.
3.6. Pilot confidentiality. If the Software is provided as part of a pilot, beta, early-access, or evaluation program, non-public information you receive or access as part of that program — including pre-release features, screenshots, demonstrations, technical information, workflows, architecture, user-interface designs, product concepts, performance results, license keys, security-related information, and other non-public product or business information — is our confidential information. You may use our confidential information only to evaluate KleverDeck as part of the pilot and for no other purpose. You must not disclose it to third parties without our prior written consent. You must not use our confidential information to copy, reverse engineer, design, develop, train, improve, market, or commercialize any competing or similar product, service, workflow, model, system, or feature. This obligation does not apply to information that you can prove through contemporaneous written records: (a) becomes public through no fault of yours; (b) you already lawfully knew without an obligation of confidentiality before receiving it from us; (c) you independently developed without use of, reference to, or reliance on our confidential information and without involvement of anyone who had access to our confidential information; or (d) you lawfully obtained from a third party who was not bound by a confidentiality obligation. You may disclose confidential information only to the extent required by law or court order, provided that, where legally permitted, you notify us promptly and disclose only what is legally required. Confidentiality obligations end twenty-four (24) months after the pilot ends, except for trade secrets, security-related information, and highly sensitive technical information, which remain protected for as long as they remain non-public and protected under applicable law.
3.7. Free trial. Where we offer a public free trial, a trial License Key grants use of the Software for ninety (90) days from the date the key is issued (not from activation). One trial License Key is available per account and per person or entity, unless we expressly agree otherwise. Trials are provided free of charge, for evaluation and ordinary use, and may be modified, limited, or withdrawn for abuse (including attempts to obtain repeated trials). When the trial period ends, the Software’s licensed functionality stops until a paid License Key is activated; your local data remains on your machine and under your control.
4.1. The Software may integrate with, connect to, interoperate with, or make use of certain third-party services, platforms, APIs, libraries, models, runtimes, software components, or open-source tools. These may include, without limitation, email providers, cloud storage providers, calendar services, communication platforms, document processing tools, OCR engines, speech-to-text engines, local AI runtimes, language models, database systems, analytics libraries, and other external technologies. A complete list of bundled third-party software components and their applicable licenses is provided in the Third-Party Software Components Notice, available in-product through the Terms and Conditions link in the footer and in the installation directory.
4.2. KleverDeck is an independent software product and is not affiliated with, endorsed by, sponsored by, certified by, or officially associated with any third-party provider unless expressly stated in writing. All third-party names, trademarks, logos, product names, and service names remain the property of their respective owners and are used only for identification, interoperability, compatibility, or descriptive purposes.
4.3. Use of any third-party service through the Software is subject to the applicable terms, conditions, licenses, privacy policies, developer policies, API usage rules, rate limits, and compliance requirements of that third-party provider. The user or organization enabling such integrations is responsible for ensuring that they have the necessary rights, permissions, consents, administrative approvals, licenses, and legal basis to connect, access, process, store, transmit, analyze, or act upon any data obtained from such third-party services.
4.4. We do not control and are not responsible for the availability, reliability, security, performance, accuracy, pricing, limitations, changes, suspension, discontinuation, or behavior of third-party services, APIs, models, software components, or platforms. Any changes made by third-party providers may affect the functionality of the Software and its integrations.
4.5. Where the Software uses open-source or third-party software components, such components remain subject to their respective licenses. We do not claim ownership of those components and do not remove, alter, or supersede any applicable license terms, notices, attribution requirements, or usage restrictions. Nothing in these Terms limits, replaces, or grants you fewer rights than the applicable open-source licenses grant you for those components; in case of conflict, the open-source license governs the relevant component. Where a bundled component’s license requires source code availability, the corresponding source code is included in the installation package and available as described in the Third-Party Software Components Notice. Users and deployers should review the relevant third-party licenses before distributing, modifying, or commercially deploying the Software with bundled third-party components.
4.6. The Software may allow users to connect accounts, scan files, process documents, transcribe audio, analyze datasets, send or draft communications, generate reports, or perform workflow actions using third-party technologies. Users remain responsible for reviewing outputs, verifying accuracy, obtaining required consent, and approving any external action before it is executed, especially where emails, messages, calendar events, documents, business records, financial data, personal data, or regulated information are involved.
4.7. We do not guarantee that any third-party integration will be suitable for every legal, regulatory, operational, or compliance environment. Organizations deploying the Software should perform their own technical, legal, security, data protection, and compliance review before enabling third-party integrations in production.
5.1. Local-first design. The Software processes your documents and data on your own hardware. Your indexed documents, datasets, chats, generated files, and Workspace content are stored locally in your Workspace and are not transmitted to us, except for limited account, license-activation, pilot-access, website, and support data described in our Privacy Policy. We do not use your Workspace content to train AI models.
5.2. Optional web search. If you enable web search, your search queries are sent to public websites and search engines through the bundled SearXNG component running on your machine. You control this feature and may disable it.
5.3. Your content remains yours. You retain all rights in the documents and data you load into the Software and in the Outputs generated from your content, subject to Section 6.
5.4. Deletion. Deleting a chat permanently deletes its messages from the Workspace database. Distilled learning artifacts (e.g. preferences, correction patterns, extracted deadline events) may persist until removed; the Factory Reset function deletes learned memory and/or the document index, as available in the Software’s settings. Factory Reset does not delete your original source files stored outside the Workspace unless you separately delete those files from your device or file system.
5.5. Data protection roles. For personal data processed within a Workspace, the Workspace Owner is the controller and determines purposes and means. Because processing occurs locally, we do not act as a processor of your Workspace content. For account registration, license administration, website and support data, KleverDeck acts as the data controller, as described in our Privacy Policy. Each party shall comply with applicable data protection laws (including the GDPR where applicable) in its own use of the Software.
5.6. Diagnostics. The Software does not send telemetry to us by default. If you choose to send us logs or diagnostics for support, you are responsible for ensuring they contain no data you are not entitled to share.
6.1. The Software uses locally-run machine-learning models. Outputs are generated automatically and may be inaccurate, incomplete, outdated, or misleading, even when presented confidently and even when accompanied by citations or verification indicators.
6.2. Verification aids (such as source citations, “verified figures”, evidence indicators and warning flags) are assistive features, not guarantees. You must independently verify any Output before relying on it.
6.3. No professional advice. Outputs do not constitute legal, tax, accounting, financial, medical or other professional advice. Decisions with legal, medical or financial consequences must be reviewed by a qualified professional.
6.4. You are responsible for reviewing Outputs before using, publishing or distributing them, and for ensuring that your use of Outputs complies with applicable law and does not infringe third-party rights.
6.5. AI transparency. The assistant is an artificial-intelligence system and Outputs are machine-generated content. The Software identifies the assistant as an AI system in the product interface. Where applicable law (including Article 50 of the EU AI Act) requires that recipients be informed that content is AI-generated, you are responsible for providing that disclosure when you publish or distribute Outputs.
6.6. Interaction language. English is the only fully supported interaction language in this version. KleverDeck can index and retrieve documents in other languages, but non-English interaction and structured workflows are not currently guaranteed; when a request cannot be handled reliably in another language, the assistant declines or answers in English rather than guessing.
6.7. Constrained-resource behavior. On systems with limited free memory the Software automatically uses a lighter local model. Answers remain subject to the same evidence and safety checks; when a reliable answer cannot be produced, the assistant declines instead of guessing.
6A.1. Availability and activation. The Software may include an optional local coding-workspace agent (“KleverDev”). KleverDev is inactive by default and operates on request only: it runs solely when a user with sufficient permissions expressly enables or invokes it. This Section 6A is a separate supplemental agreement that takes effect only when KleverDev is first activated in a Workspace and has no effect before then; the remainder of these Terms continues to apply unchanged alongside it.
6A.2. Consent to Workspace data access. KleverDev operates on your own hardware within your Workspace. By activating or invoking KleverDev, the activating user and the Workspace Owner consent to KleverDev accessing, reading and analyzing any data stored in or accessible to the Workspace — including indexed documents, uploads, datasets, chats, generated files, settings and connected repositories — and, where a requested task requires it, creating or modifying files in its designated working areas. If you do not agree, do not activate KleverDev.
6A.3. Owner authority. Only users authorized by the Workspace Owner should activate KleverDev. The Workspace Owner decides whether KleverDev may be used in a Workspace, is responsible for any consent required for the data KleverDev may access (Section 7.2 applies), and supervises the results.
6A.4. Nature of results. Code, files and changes produced by KleverDev are machine-generated Outputs under Section 6 and may be defective, insecure, or unfit for production use; you must review and test them before relying on them. Sections 6 (AI-Generated Output), 12 (Warranty Disclaimer) and 13 (Limitation of Liability) apply in full to KleverDev and its Outputs.
6A.5. Third-party connections. Where KleverDev connects to third-party services (for example, source-code hosting such as GitHub) using credentials or connectors you supply, Section 4 applies and you are responsible for having the right to grant that access.
6A.6. Deactivation. KleverDev can be deactivated at any time in the Software’s settings. Deactivation stops further access by KleverDev; it does not undo changes already made at your request.
7.1. The Workspace Owner controls the Workspace: it invites and removes Members, assigns roles and permissions, and configures what Members can access (including shared folders and administrative functions).
7.2. Owner responsibility. The Workspace Owner is responsible for: (a) obtaining any consents required to load third parties’ documents or personal data into the Workspace; (b) the conduct of its Members within the Workspace; and (c) the configuration of roles, permissions and sharing.
7.3. Member conduct. Members act under the authority and supervision of the Workspace Owner. To the maximum extent permitted by applicable law, we are not responsible for acts or omissions of Workspace Owners or Members, including damage caused by one Member to another Member’s data, files or systems within the Workspace. This does not exclude our liability under Section 13.3.
7.4. Access credentials are personal. Each user is responsible for keeping their credentials secure and for activity under their account, and must promptly notify the Workspace Owner or KleverDeck, as applicable, if they suspect unauthorized access or compromise.
You must not use the Software to: (a) violate any applicable law; (b) infringe intellectual-property, privacy or other rights of third parties; (c) process content you have no right to process; (d) generate or disseminate unlawful content; (e) conduct unauthorized scanning, scraping or attacks against third-party systems; (f) misrepresent AI-generated content as human-authored where the law requires disclosure; (g) use Outputs as the sole basis for decisions that produce legal or similarly significant effects on individuals — including medical, legal, employment, credit, insurance or critical-infrastructure decisions — without review by a person with appropriate expertise; (h) use bundled third-party models in violation of their licenses or acceptable-use policies; or (i) use Outputs to develop or train a competing product or a competing machine-learning model.
9.1. We may provide updates, patches or new versions at our discretion. Updates may change or remove features. These Terms apply to updates unless accompanied by separate terms.
9.2. The Software runs on your hardware; we do not warrant uninterrupted operation, nor performance levels, which depend materially on your hardware (including GPU/CPU capabilities and available memory) and environment.
9.3. Support, if purchased or offered, is described in the applicable order or support policy.
10.1. Pilot access. Unless a pilot invitation, order form, or written agreement states otherwise, pilot access is provided free of charge during the applicable pilot period.
10.2. Free trial. Trial License Keys under Section 3.7 are provided free of charge for the ninety (90) day trial period.
10.3. Paid licenses. Where we offer paid access (including monthly or yearly subscription licenses), the applicable fees, taxes, renewal terms, cancellation rights, and payment terms are presented before purchase in the checkout flow or set out in the applicable order form or price list. Payment is processed by the payment provider identified at checkout. Except where mandatory law provides otherwise, fees are non-refundable.
10.4. Taxes. Fees are exclusive of taxes, levies and duties (including VAT, GST and sales taxes); you are responsible for paying them, other than taxes on our income.
10.5. EU/EEA/UK consumer withdrawal. If we offer paid access to consumers in the EU, EEA, or United Kingdom, you may have a statutory right to withdraw from a distance purchase within fourteen (14) days without giving any reason, subject to applicable legal exceptions. Where the Software is supplied as digital content before the withdrawal period expires, you will be asked during the order process to expressly consent to immediate supply or performance and to acknowledge that, once supply or performance begins, you lose your right of withdrawal. Where required by law, a model withdrawal form will be made available during the order process.
11.1. The Software — excluding Third-Party Components and your content — including its code, design, branding, in-product materials, notices, and related materials — is our exclusive property, protected by copyright and other laws.
11.2. Feedback you voluntarily provide about the Software may be used by us without restriction or compensation, excluding any of your confidential personal and business data.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE SOFTWARE AND ALL OUTPUTS ARE PROVIDED “AS IS” AND “AS AVAILABLE”, WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, ACCURACY, NON-INFRINGEMENT, OR THAT THE SOFTWARE WILL BE ERROR-FREE OR SECURE. THIRD-PARTY COMPONENTS ARE PROVIDED UNDER THEIR OWN LICENSES AND DISCLAIMERS. STATUTORY WARRANTIES OWED TO CONSUMERS UNDER MANDATORY LAW REMAIN UNAFFECTED.
13.1. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, WE SHALL NOT BE LIABLE FOR: (a) INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL OR PUNITIVE DAMAGES; (b) LOSS OF PROFITS, REVENUE, DATA, GOODWILL OR BUSINESS INTERRUPTION; (c) DAMAGES ARISING FROM RELIANCE ON OUTPUTS CONTRARY TO SECTION 6; (d) DAMAGES ARISING FROM ACTS OR OMISSIONS OF WORKSPACE OWNERS OR MEMBERS (SECTION 7); OR (e) DAMAGES ARISING FROM THIRD-PARTY COMPONENTS OR THE WEBSITES REACHED THROUGH OPTIONAL WEB SEARCH.
13.2. TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, OUR AGGREGATE LIABILITY UNDER OR IN CONNECTION WITH THESE TERMS SHALL NOT EXCEED THE GREATER OF ONE HUNDRED US DOLLARS (USD 100) OR THE AMOUNTS PAID BY YOU FOR THE SOFTWARE IN THE TWELVE (12) MONTHS PRECEDING THE EVENT GIVING RISE TO LIABILITY.
13.3. Nothing in these Terms excludes or limits liability that cannot be excluded or limited under applicable law, including liability for death or personal injury caused by negligence, for intent (dolus) or gross negligence, or under mandatory consumer-protection provisions.
If you are a business user, you will defend and indemnify us against third-party claims arising from: (a) content you or your Members load into or generate with the Software; (b) your or your Members’ breach of these Terms or of applicable law; or (c) your Workspace configuration and invitations.
15.1. These Terms apply from your first installation or use and continue while you use the Software.
15.2. We may terminate or suspend the license if you materially breach these Terms and (where curable) fail to cure within fourteen (14) days of notice. Upon termination you must cease use and deactivate the Software; Sections 1, 3.2–3.7, 4–8, 10 (as to accrued fees) and 11–18 survive.
15.3. Your local data remains on your machines after termination; deletion is under your control.
We may update these Terms for new versions of the Software or where legally required. The version presented at account creation, and any updated version presented in-product for acceptance, applies. Material changes will be notified in-product at least thirty (30) days before they take effect; continued use after notice constitutes acceptance where permitted by law (consumers retain any mandatory rights to reject changes).
17.1. These Terms are governed by the laws of the State of Florida, United States, excluding conflict-of-law rules. The UN Convention on Contracts for the International Sale of Goods does not apply.
17.2. The state and federal courts located in Florida, United States have exclusive jurisdiction, except that consumers retain any mandatory venue rights in their country of residence.
18.1. If any provision is held invalid, the remainder stays in force and the invalid provision is replaced by a valid one closest to its intent.
18.2. These Terms, the Third-Party Software Components Notice, any applicable order form, pilot invitation, access terms, and any additional pilot terms we may present to you are the entire agreement regarding the Software.
18.3. You may not assign these Terms without our consent; we may assign to an affiliate or in connection with a merger or sale.
18.4. Failure to enforce a provision is not a waiver.
18.5. Export control. The Software may be subject to export-control, sanctions, and trade-compliance laws, including the U.S. Export Administration Regulations and regulations administered by the U.S. Office of Foreign Assets Control. You represent that you are not located in, ordinarily resident in, or organized under the laws of any country or territory subject to comprehensive sanctions or embargoes, and that you are not listed on any applicable government restricted party or sanctions list. You must not export, re-export, transfer, provide access to, or use the Software in violation of applicable export-control, sanctions, or trade-compliance laws.
18.6. Force majeure. Neither party is liable for delay or failure to perform (other than payment obligations) caused by events beyond its reasonable control, including natural disasters, war, terrorism, labor disputes, governmental action, and internet or utility failures.
18.7. Notices. We may give notices in-product, by email to the address associated with your account or Workspace, or by posting on our website. Legal notices to us must be sent to KleverDeck Inc. at connect@kleverdeck.ai.
18.8. Publicity. Neither party may use the other party’s name, logo or trademarks in publicity without prior written consent. With the Workspace Owner’s consent, we may identify the Workspace Owner as a customer and use its name and logo in customer lists and marketing materials.
KleverDeck Inc. — connect@kleverdeck.ai
Third-Party Software Components: the applicable notice is the KleverDeck Third-Party Software Components Notice referenced in Section 4.1. It is a separate document, published in-product via the Terms and Conditions link in the footer, in the installation directory at legal/THIRD_PARTY_NOTICES.md, and on the website. It is generated from the components actually redistributed in each release, so that it cannot drift from the shipped product. Full license texts accompany it under legal/licenses/. That notice is incorporated into these Terms by reference; nothing in these Terms limits, replaces or reduces the rights the components' own licenses grant you, and no attribution or source-code obligation stated there is waived.
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